Admin General Affairs Executive
Key responsibilities:
1. Manage general affairs for Headquarters:
– Supervise business trip arrangement for staffs (booking air ticket, hotels, travel insurance…)
– Supervise office equipment management, daily mail & post
– Supervise new staff preparation, working tool collection from resign staff
– Control admin duty related to Japanese expats (apply work permit/ residence card/ VISA, apartment/ car contracts…)
– Control company bus and company car
2. Set up and management customer bus for stores:
– Set up customer bus route for new store
– Make monthly report of customer quantity and bus renting cost
– Propose to improve efficiency of customer bus
– Monitor bus suppliers and solve all issues related to customer bus
– Inform to all related Departments and monitor bus routes changing/ cancellation
3. Set up and management canteen for stores:
– Set up canteen for new store
– Support to apply Certificate of food safety and hygiene for canteen
– Make monthly report of meal quantity of store and canteen material
– Do survey staffs’ comment about quality of canteen service
– Propose to improve quality of canteen
– Monitor canteen suppliers and solve all issues related to canteen
4. Set up and management taxi service for stores:
– Set up taxi service for new store
– Monitor taxi suppliers and solve all issues related to taxi
– Make monthly report of quantity of taxi usage in stores
5. Set up and management taxi service for stores:
– Set up taxi service for new store
– Monitor taxi suppliers and solve all issues related to taxi
– Make monthly report of quantity of taxi usage in stores
6. Others:
– Other tasks or responsibilities as assigned by Deputy Admin Manager
Job Requirements:
1. Qualifications & Experience
– University degree
– Minimum 03 years of administrative experience
– Experience of applying work permit/ residence card/ VISA for expats
2. Knowledge, Skills & Behaviors
– Good command of spoken and written English
– Computer literate: Word, Excel, PowerPoint, Outlook and Internet
– Strong communication skill (both verbal & written)
– Detail oriented and be able to handle multi-tasks
– Good organizing and time-management skills
– Good problem solving skills
